Privacy & Cookie Policy

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Privacy Policy & Cookie Policy

How Does Ocean Breeze HR Collect and Use Your Information?

Ocean Breeze HR gathers and processes information about you through various means:

• Contact Forms: Information provided via contact forms on our website is managed by Ocean Breeze HR.
• Subscription Forms: Data collected from newsletter or subscription forms is overseen by Ocean Breeze HR.
• Networking: Information shared during networking events by Ocean Breeze HR staff, if there is a recognised interest in HR services, is controlled by Ocean Breeze HR.
• Client Agreements: When your company enters a client agreement with Ocean Breeze HR and provides your details for HR services, your employer is the data controller, but Ocean Breeze HR processes the information for the agreed services.

What Information Is Collected and Processed?

In accordance with the Data Protection Act (2018) and GDPR regulations, we collect only the information necessary to provide and enhance our services effectively and fairly.

How Can You Access Your Information?

Under the Data Protection Act (2018) and GDPR, you have the right to request access to your personal information. This is known as a Subject Access Request (SAR). For guidance on making a SAR, please refer to the Information Commissioner's Office (ICO) website. To submit a SAR to Ocean Breeze HR, please email the Managing Director at hello@oceanbreezehr.co.uk.

Why Do We Collect and Process Your Information?

Your information is collected and processed for several purposes, depending on the context:

• Website Analysis: To improve our website and, if subscribed, to send you relevant updates and offers based on your interests.
• Personalisation: To tailor your experience on our website and manage inquiries related to HR services.
• Surveys: To gather feedback related to marketing, service delivery, or projects.
• HR Services: To provide outsourced HR services as per client agreements.

If you provide information through our website, we assume you have a legitimate interest in our services and consent to be contacted regarding them, and to share your details with our data sub-processors as necessary.

Data Retention and Accuracy

We retain information as required by regulatory or legal standards. If no such requirement exists, your data will be kept until:

• You request its deletion (if legally permissible).
• The data is deemed inaccurate or no longer relevant.

To correct any inaccuracies, please contact us via email. See the contact details at the end of this policy.

Opt-Out and Data Erasure

You can opt-out of marketing communications by using the unsubscribe link in emails or by emailing hello@oceanbreezehr.co.uk. Requests for data erasure will be honoured if they comply with legal requirements and if there are no legitimate reasons to retain the data.

Please note, in some cases, such as ongoing HR issues, we may need to retain data for legal or business reasons.

Data Sharing

Ocean Breeze HR only shares your information with necessary sub-processors to deliver our services:

• GoDaddy: For sending newsletters and marketing materials.
• Breathe HR: For managing HR records.
• Microsoft: For email and file storage, adhering to GDPR compliance.

Your data may be stored securely in cloud systems within the EEA and encrypted. Transfers outside the EEA are safeguarded according to GDPR guidelines.

Cookies

Cookies are used to collect information on website usage and visitor behaviour. You can adjust your browser settings to block cookies, though this may affect website functionality. For detailed cookie management, visit www.aboutcookies.org.

External Links

Our website may contain links to other sites. This policy does not apply to those external sites, so please review their privacy policies.

Policy Updates

We regularly review and update our Privacy Notice. Any changes will be posted on this page.

Contact Us

For any questions about this Privacy Notice or our services, please email hello@oceanbreezehr.co.uk.